Virtual Meeting Code of Conduct

NGMA is committed to providing an inclusive, safe, professional, and welcoming environment for all meeting participants, including, but not limited to, speakers, volunteers, exhibitors, sponsors, vendors, NGMA staff members, and all others. By registering for and attending NGMA’s virtual meetings and events, all meeting participants are expected to adhere to this Virtual Meeting Code of Conduct.

Registration Policies

Registrants for individual virtual meetings (like webinars, Fall Forum, and the Grants Management Body of Knowledge) will abide by all registration policies. Please be aware of these specific requirements for virtual registrants:

Log-in information is unique to each attendee and should never be forwarded and utilized by a non-registrants.

Individual trainings shall not be used as classroom/group trainings. A single log-in is designed for an individual user. Please email [email protected] to inquiry about group rates.

Copyrighted materials, including the Grants Management Body of Knowledge Guide© and Training Materials©, shall not be reproduced, emailed, transferred, or stored in an accessible server, and they may not be used for sale, resale or other commercial use. See the specific licensee agreement on the registration form for more information.

NGMA expects all virtual meeting and event participants to help foster an inviting experience for all attendees. NGMA has zero-tolerance for any form of discrimination or harassment, and unacceptable behavior will not be tolerated during any portion of NGMA’s virtual meetings or events.

Unacceptable behavior includes, but is not limited to:

• Harassment, intimidation, or discrimination in any form.

• Harmful or prejudicial verbal or written comments, or images, related to gender, sexual orientation, disability, race, ethnicity, religion, national origin, or other class protected by law. Such comments or images shall not be directed toward any meeting participant (as defined above), including NGMA staff members.

• Disruption of presentations during sessions, in the virtual exhibit hall, or throughout the virtual environment. This extends to public and one-to-one chats, Q&A modules, and other areas where interaction is encouraged in the virtual event platform.

• Presentations, postings, and messages containing promotional materials, job offers, or solicitation for services, unless pre-approved by NGMA. NGMA reserves the right to remove such messages and instances of unauthorized solicitations.

• Capturing video, audio, or photography of slides, exhibitor/sponsor interactions, or presentations without the presenter/author’s permission.

• Capturing video, audio, or photography of chat interactions with fellow attendees without that attendee’s permission.

• Capturing video, audio, or photography of content hosted in virtual event platform.

In response to any incident of unacceptable behavior, NGMA reserves the right to take immediate action deemed necessary and appropriate, including immediate removal from the virtual event without warning or refund. NGMA also reserves the right to prohibit attendance, either virtually or in person, to future NGMA meetings and events, including those sponsored by organizations other than NGMA but held in conjunction with NGMA events, on public or private platforms.

If you experience harassment or hear of any incidents of unacceptable behavior, NGMA asks that you contact us so that we may take the appropriate action.